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AKA Constitution

AKA Constitution 2017-07-17T15:20:29+00:00

CONSTITUTION OF THE AUSTRALIAN KFARSGHAB ASSOCIATION LIMITED
A.C.N 100 139 446
A COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL

STATEMENT OF OBJECTS
The Objects for which the Company is established are:
1. To provide facilities and organise functions for the promotion and enhancement of social,
cultural, sporting, educational and religious activities amongst the Kfarsghab community in
Australia and abroad.
2. To provide assistance to charities and other like bodies and/or entities whose prime, if not substantive objective is for the relief of poverty, to cure the sick and to relieve suffering caused by mental and/or physical distress, irrespective of its origin throughout Australia and abroad.
RULES
PART 1 – DEFINITIONS
In these Rules:
Company means Australian Kfarsghab Association Ltd.
Committee means the Committee of Management of the Company.
Member means ordinary member.
Secretary means the person holding office under these Rules as Secretary of the Company.
Special general meeting means a general meeting of the Company other than an annual general meeting.
The Act means the Corporations Act 2001.
PART 2 – MEMBERSHIP
2. Membership qualifications
(a) A natural person is only eligible to be a member of the Company if:
i. that person is over the age of 21 years (or unless married); and
ii. is a descendant or married to a descendant whose lineage can be traced to the village of Kfarsghab, situate in the Republic of Lebanon ; and
iii. has paid the admission fee for membership, thereby making that person eligible for listing in the register of members.
(b) A natural person is eligible to become a social member of the Company if:
i. that person is over the age of 21 years (or unless married) and does not qualify for membership under rule 2(a);
ii. has been nominated for social membership of the Company as provided by rule 3;
iii. has been approved for social membership by the Committee of the Company; and
iv. has paid the admission fee for membership, thereby making that person eligible for listing in the register of members.
3. Nomination for social membership
(a) A nomination of a person for social membership of the Company shall be made by a member of the Company in writing in the form set out in Appendix 1 to these Rules and lodged with the Secretary of the Company.
(b) As soon as practicable after receiving a nomination for social membership, the Secretary must refer the nomination to the Committee which is to determine whether to approve or reject the nomination.
(c) The Secretary must, on payment by the nominee of any subscription fee, enter the nominee’s name in the register of members and, on the name being so entered, the nominee becomes a social member of the Company.
4. Cessation of membership
Membership, irrespective of its designation, shall cease upon the person’s death, resignation or expulsion from the Company.
5. Register of members
(a) The Secretary shall establish and maintain a register of members and social members of the Company. The Register shall specify the name and address of each person who is a member or social member of the Company, together with the date on which the person became a member or social member.
(b) The register of members and social members shall be kept at the principal place of administration of the Company and shall be open for inspection upon application by a member, free of charge, at any reasonable hour.
6. Fees and subscriptions
(a) All members and social members shall on admission to membership, pay to the Company an admission fee of $10 (or such other amount as may be determined from time to time by the Committee).
(b) In addition to the admission fee, a member or social member shall pay to the Company an annual membership fee of $10 (or such other amount as may be determined from time to time by the Committee) before 30 June in each calendar year.
7. Member’s liabilities
The liability of a member and social member of the Company to contribute towards the payment of the debts and liabilities of the Company or the costs, charges and expenses of the winding up of the Company is limited to the amount, if any, unpaid by the member in respect of membership of the Company as required by rule 6.
8. Resolution of internal disputes
(a) Disputes between members (in their capacity as members or social members) of the Company, and disputes between members/social members and the Company, are to be referred in the first instance to the Committee with a view to attempting to resolve the dispute within 28 days of such referral. If the dispute cannot be resolved with that period, the Committee may refer the dispute to a mediator, whose decision shall be final.
(b) At least 7 days before a mediation session is to commence, the parties are to exchange statements of the issues that are in dispute between them and supply copies to the mediator.
9. Complaints about members
(a) Upon a complaint being received in writing by the Committee that a member has acted in a manner unbecoming of a member, the Committee shall request a delegation of the Committee to meet and confer with the member with a view to addressing and satisfactorily resolving the complaint, and if the complaint cannot be resolved within 28 days of such meeting then the Committee shall:
(i) cause notice of the complaint to be served on the member concerned;
(ii) give the member at least 14 days from the time the notice is served within which to make submissions to the Committee in connection with the complaint; and
(iii) take into consideration any submissions made by the member in connection with the complaint.
(b) The Committee may, by resolution, expel the member from the Company or suspend the member from membership of the Company if, after considering the complaint and any submissions made in connection with the complaint, it is satisfied that the facts alleged in the complaint have been proved; provided that the Committee may by resolution suspend the member immediately pending the outcome of the above procedure if it considers that the complaint is sufficiently serious.
(c) If the Committee expels or suspends a member, the Secretary must, within 7 days after the action is taken, cause written notice to be given to the member of the action taken and of the reasons given by the Committee for having taken that action.
PART 3 – THE COMMITTEE
10. Powers of the Committee
The Committee is to be called the Committee of Management of the Company and, subject to the Act and these rules and to any resolution passed by the Company in general meeting;
i. is to control and manage the affairs of the Company;
ii. may exercise all such functions as may be exercised by the Company, other than those functions that are required by these rules to be exercised by a general meeting of members
of the Company; and
iii. has power to perform all such acts and do all such things as appear to the Committee to be necessary or desirable for the proper management of the affairs of the Company.
11. Constitution and members of the Committee
(a) Except as provided in rule 14 (relating to the first Office-Bearers and Committee members of the Company), the Committee is to consist of:
i. the Office-Bearers of the Company; and
ii. twenty-five (25) other members,
each of whom is to be elected at the annual general meeting of the Company under rule 15.
(b) The Office-Bearers of the Company are to be:
The President
Two (2) Vice-Presidents
The Treasurer and Assistant Treasurer, and
The Secretary and Assistant Secretary.
(c) The Office-Bearers of the Company are, subject to these rules, to hold office as directors of the Company until the conclusion of the annual general meeting following the date of their election, but are eligible for re-election.
(d) In the event of a casual vacancy occurring in the membership of the Committee, the Committee may appoint a member of the Company to fill the vacancy and the member so appointed is to hold office, subject to these rules, until the conclusion of the annual general meeting next following the date of the appointment.
12. Eligibility requirement for candidate to the Committee
A person is eligible to be nominated as a candidate for election as a member of the Committee of the Company if the person:
i. is or will at the date of the election, be a member of the Company over the age of 25 years (or unless married);
ii. has been or will at the date of the election, be a member of the Company for a least 12 months; and
iii. has been nominated for membership of the Committee of the Company in accordance with rule 15.
13. Eligibility requirements for candidate as Office-Bearers
A natural person is only eligible to be nominated as a candidate for election as an Office-Bearer of the
Company if the person:
i. is or will at the date of the election, be a member of the Company and is over the age of 25 years (or unless married), whose father’s lineage can be traced to the village of Kfarsghab, situate in the Republic of Lebanon;
ii. has been or will at the date of the election, be a member of the Committee of the Company for at least the 2 consecutive years preceding the date of the election;
iii. has been nominated for the position of an Office-Bearer of the Company in accordance with rule 15; and
iv. in the case only of the President of the Company, has not held that position for the three (3) consecutive years preceding the date of the election.
14. First Office-Bearers and members of the Committee
The Office-Bearers and members of the Committee from the date of incorporation of the Company until the date of the first annual general meeting of the Company, shall be those persons whose names are set out in Part A of Appendix 2 of these rules.
15. Election of members of the Committee
(a) Nominations of candidates for election as Office-Bearers or as members of the Committee of the Company shall be:
i. made in writing in the form set out in Appendix 3 to these rules, signed by 2 members of the Company and accompanied by the written consent of the candidate endorsed on the form of the nomination; and
ii. delivered to the Secretary of the Company at least 14 days before the date fixed for the holding of the annual general meeting at which the election is to take place.
(b) If insufficient nominations are received to fill all vacancies on the Committee, the candidates nominated are taken to be elected and further nominations shall be called from the floor at the annual general meeting.
(c) If insufficient further nominations are received at the annual general meeting, any vacant positions remaining on the Committee are to be regarded as casual vacancies.
(d) If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated are deemed to be elected.
(e) If the number of nominations received exceeds the number of vacancies to be filled, a secret ballot is to be held.
(f) The ballot for the election of Office-Bearers and members of the Committee is to be conducted at the annual general meeting in such usual and proper manner as the Committee may direct.
16. Secretary
It is the duty of the Secretary to keep minutes of:
i. all the appointments of Office-Bearers and members of the Committee;
ii. the names of members of the Committee present at the Committee meeting or a general meeting; and
iii. all proceedings at Committee meetings and general meetings.
17. Treasurer
It is the duty of the Treasurer of the Company to ensure:
i. that all money due to the Company is collected and received and that all payments authorised by the Company are made; and
ii. that correct books and accounts are kept showing the financial affairs of the Company, including full details of all receipts and expenditure connected with the activities of the Company.
18. Casual vacancies
For the purposes of these Rules, a casual vacancy in the office of a member of the Committee occurs if a member:
i. dies, or
ii. ceases to be a member of the Company, or
iii. resigns office by notice in writing given to the Secretary, or
iv. is removed from office under rule 19, or
v. becomes a mentally incapacitated person, or
vi. is absent without the consent of the Committee from all meetings of the Committee held during a period of 6 months
19. Removal of member
(a) The Company in general meeting may by resolution remove any member of the Committee from the office of member before the expiration of the member’s term of office and may by resolution appoint another person to hold office until the expiration of the term of office of the member so removed.
(b) If a member of the Committee to whom a proposed resolution referred to in rule 19(a) relates, makes representation in writing to the Secretary or President (not exceeding a reasonable length) and requests that the representations be notified to the members of the Company, the member is entitled to require that the representations be read out at the meeting at which the resolution is considered.
20. Meetings and quorum
(a) The Committee will endeavor to meet at least once a month and not less than once in every two successive months at such place and time as the Committee may determine.
(b) Additional meetings of the Committee may be convened by the President or Secretary of the Company.
(c) Oral or written notice of a meeting of the Committee must be given by the Secretary or Assistant Secretary to each member of the Committee at least 48 hours (or such other period as may be unanimously agreed on by the members of the Committee) before the time appointed for the holding of the meeting.
(d) Notice of a meeting given under rule 20(c) must specify the general nature of the business to be transacted at the meeting and no business other than that business is to be transacted at the meeting, except business which the Committee members present at the meeting unanimously agree to treat as urgent business.
(e) Two thirds of the total number of Committee members (including the Office Bearers) may constitute a quorum for the transaction of the business of a meeting of the Committee.
(f) No business is to be transacted by the Committee unless a quorum is present and if, within a half an hour of the time appointed for the meeting, a quorum is not present, the meeting is to stand adjourned at the same place and at the same hour of the same day in the following week.
(g) If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the meeting is to be dissolved.
(h) Minutes of proceedings at the meeting shall be signed by the chairperson of the meeting or by the chairperson of the next succeeding meeting.
PART 4 – GENERAL MEETINGS
21. Annual general meetings
(a) With the exception of the first annual general meeting of the Company, the Company must, at least once in each calendar year and within the period of 5 months after the expiration of each financial year of the Company, convene an annual general meeting of its members.
(b) The Company must hold its first annual general meeting within the period of 18 months after its incorporation under the Act, and within the period of 5 months after the expiration of the first financial year of the Company.
(c) The annual general meeting of the Company is, subject to the Act and to rules 21 (a) and (b), to be convened on such a date and at such place and time as the Committee thinks fit during the month of August in each year. An annual general meeting must be specified as such in the notice convening it.
(d) In addition to any other business which may be transacted at an annual general meeting, the business of an annual general meeting is to include the following:
i. to confirm the minutes of the last preceding annual general meeting and of any special general meeting held since that meeting;
ii. to receive from the Committee reports on the activities of the Company during the last preceding financial year;
iii to elect Office-Bearers of the Company and ordinary members of the Committee;
iv to receive and consider the annual financial reports, directors reports and auditors report; and
v to appoint the Company’s auditors.
22. Special general meetings
(a) The Committee may, whenever it thinks fit, convene a special general meeting of the Company.
(b) The Committee shall, on the requisition in writing of at least 5 per cent of the total number of members, convene a special general meeting of the Company.
(c) Upon receipt of a requisition of members seeking the convening of a special general meeting, the said requisition shall state the purpose or purposes of the meeting and shall be lodged with the Secretary of the Company. It shall be a further requirement with respect to the validity of the requisition that it be executed by each of the members seeking the requisition.
23. Notice
(a) The Secretary must, at least 21 days before the date fixed for the holding of the general meeting, give notice to each member specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.
(b) If the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the Company, the Secretary shall, at least 21 days before the date fixed for the holding of the general meeting, cause notice to be given to each member specifying, in addition to the matter required under rule 23(a), the intention to propose the resolution as a special resolution.
(c) No business other than that specified in the notice convening a general meeting is to be transacted a the meeting except, in the case of an annual general meeting, business which may be transacted under rule 21(d).
(d) A member desiring to bring any business before a general meeting may give notice in writing of that business to the Secretary who shall include that business in the next notice calling a general meeting given after receipt of the notice from the member.
24. Procedure
(a) No item of business is to be transacted at a general meeting unless a quorum of members entitled under these rules to vote is present during the time the meeting is considering that item.
(b) A quorum shall consist of fifty (50) members present in person (each being entitled to vote as provided for by the rules) for the transaction of all business to be conducted at the general meeting so convened.
(c) If within half an hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting:
i. if convened on the requisition of member, is to be dissolved; and
ii. if otherwise convened, is to stand adjourned to the same day the following week at the same time and place.
(d) If upon the convening of the adjourned meeting, a quorum is not present within half an hour of the appointed time for the commencement of the adjourned meeting and a quorum of at least thirty (30) members is not in attendance, the said adjourned meeting shall stand dissolved, and shall not be reconvened. In this respect, for the avoidance of doubt, in lieu of the requirement of fifty (50) members to constitute a quorum for the purposes of an adjourned meeting, if thirty (30) members are physically present and are eligible to vote at the adjourned meeting, then that number shall constitute a quorum.
25. Presiding member
(a) The President or, in the President’s absence, the Vice-President, is to preside as chairperson at each general meeting of the Company.
(b) If the President and the Vice-President are absent or unwilling to act, the members present must elect one of their number to preside as chairperson at the meeting.
26. Adjournment
(a) The chairperson of a general meeting at which a quorum is present may, with the consent of the majority of members present at the meeting, adjourn the meeting from time to time and place to place, but no business transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.
(b) If a general meeting is adjourned for 14 days or more, the Secretary must give written notice of the adjourned meeting to each member of the Company stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.
(c) Except as provide in rules 26(a) and (b), notice of an adjournment of a general meeting or of the business to be transacted at an adjourned meeting is not required to be given.
27. Making of decisions
(a) A question arising at a general meeting of the Company is to be determined on a show of hands and (unless before or on the declaration of the show of hands a poll is demanded) a declaration by the chairperson that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, or an entry to that effect in the minute book of the Company, is evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against that resolution.
(b) At a general meeting of the Company, a poll may be demanded by the chairperson or by at least twenty (20) members present in person or by proxy at the meeting.
(c) If a poll is demanded at a general meeting, the poll shall be taken immediately in the case of a poll which relates to the election of the chairperson of the meeting or to the question of an adjournment or in any other case, in such manner and at such time before the close of the meeting as the chairperson directs, and the resolution of the poll on the matter is taken to be resolution of the meeting on that matter.
28. Special resolution
A resolution of the Company is a special resolution if it is passed by a majority which comprises at least three-quarters of the members of the Company who are entitled under these rules to vote in person or by proxy at a lawfully convened general meeting. The notice required for requisitioning the general meeting is 21 days’ written notice and further, the said notice shall specify the intention to propose the resolution as a special resolution and recite the fact that it was given pursuant to these rules.
29. Voting
(a) Only a person who has been a member of the Company for a least twelve (12) months before the date of any general meeting, is entitled to vote at a general meeting.
(b) On any question arising at a general meeting of the Company, a member has one vote only.
(c) All votes must be given personally or by proxy but no member may hold more than two proxies.
(d) In the case of an equality of votes on a question at a general meeting, the chairperson of the meeting is entitled but not obliged to exercise a second or casting vote and if the second or casting vote is not exercised in that event, the question is not carried.
(e) A member or proxy is not entitled to vote at any general meeting of the Company unless all money due and payable by the member or proxy to the Company has been paid, other than the amount of the annual subscription payable in respect of the then current year.
(f) A social member is not entitled to vote at any general meeting of the Company.
30. Appointment of proxies
(a) Each member is to be entitled to appoint another member as proxy by notice given to the Secretary before the time of the meeting in respect of which the proxy is appointed.
(b) The notice appointing the proxy is to be in the form set out in Appendix 4 to these rules.
PART 5 – LADIES AUXILLIARY
31. Ladies Auxiliary Committee
(a) There shall be elected at the end of each financial year, by all female members of the Company, an executive committee of a ladies auxiliary to consist of President, Vice- President, Secretary, Treasurer together with a minimum of five other female members of the Company.
(b) The ladies auxiliary shall be deemed to be part of the Company under these rules and formed for the purpose of promoting the objects of the Company.
(c) The same rules which apply to the Committee of the Company, will in so far as is practicable, apply to the committee of the ladies auxiliary.
(d) The ladies auxiliary committee will account to the Committee of the Company for all funds that may come into its possession or control.
(e) The President of the ladies auxiliary will attend all meeting of the Committee of the Company or send a nominee to attend.
(f) The executive committee of the ladies auxiliary for the first year of the Company shall be those persons whose names are set out in Part B of the Appendix 2 of these rules.
PART 6 – YOUNGER SET
32. Younger Set Membership
A natural person is eligible to be a member of the younger set of the Company if the person:
i. is over the age of 16 years;
ii. is a descendant whose lineage can be traced to the village of Kfarsghab, situate in the Republic of Lebanon; and
iii. has paid the admission fee for membership, thereby making them eligible for listing in the register of younger set members.
33. Younger set committee
(a) There shall be elected at the end of each financial year, by all members of the younger set, an executive committee of the younger set to consist of President, Vice-President, Secretary, Treasurer together with a minimum of five and a maximum of twenty other younger set members of the Company.
(b) A member of the younger set is only eligible to be elected as President of the younger set if at the date of the election, such member is over the age of 18 years.
(c) The younger set shall be deemed to be part of the Company under these rules and formed for the purpose of promoting the objects of the Company.
(d) The same rules which apply to the Committee of the Company, will in so far as is practicable, apply to the committee of the younger set.
(e) The younger set committee will account to the Committee of the Company for all funds that may come into its possession or control.
(f) The executive committee of the younger set for the first year of the Company shall be those person whose names are set out in part C of Appendix 2 of these rules.
(g) The President of the younger set will attend all meeting of the Committee of the Company or send a nominee to attend.
(h) The President of the younger set is eligible to vote at general meetings of the Company but not other members of the younger set.
PART 7 – MISCELLANEOUS
34. Insurance
The Company must effect and maintain adequate public liability insurance and such other insurance as the Committee determines from time to time.
35. Funds
(a) The funds of the Company are to be derived from admissions fees and annual subscriptions of members, donations, investments and other sources as the Committee determines.
(b) All money received by the Company must be deposited as soon as practicable to the credit of the Company’s bank account.
(c) The Company must, as soon as practicable after receiving money, issue an appropriate receipt.
(d) Subject to any resolution passed by the Company in general meeting, the funds of the Company are to be used in pursuance of the objects of the Company in such a manner as the Committee determines.
(e) All cheques and other negotiable instrument must be signed by any two of the President, Treasurer and Secretary.
36. Alteration of objects and rules
The statement of objects and these rules may be altered, rescinded or added to only by a special resolution of the Company.
37. Common seal
(a) The common seal of the Company shall be kept in the custody of the Secretary.
(b) The common seal shall not be affixed to any instrument except by the authority of the Committee and the affixing of the common seal must be attested by the signatures of the President and another Office Bearer.
38. Custody and inspection of books
(a) Except as otherwise provided by these rules, the Secretary shall keep in his custody or under his control all records, books and other documents relating to the Company.
(b) The records, books and other documents of the Company shall be open to inspection by a member of the Company at any reasonable hour upon reasonable notice being given by any member to the Secretary, who will refer such notice to the Office Bearers of the Company.
39. Financial Year
The financial year of the Company shall end on the 30th day of June each year.
40. Auditor
The Committee will arrange for its financial records to be audited on an annual basis.
41. Winding Up
If upon winding up or dissolution of the Company, there remains, after satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed among the members of the Company, but shall be given or transferred to some other Institution or Institutions having objects similar to the objects of the Company or to a Trustee or Trustees of a Trust Fund for the welfare and benefit of the Kfarsghab Community of Australia and Lebanon.
42. Major Decisions affecting over 10% of Company’s net assets
(a) The Committee will not make a “major decision” for the purpose of this rule 42 without first sending out a written invitation to all persons in Australia known to the Committee who are of Kfarsghab ancestry, to participate in a discussion forum for the purpose of ascertaining whether consensus can be reached in relation to that major decision.
(b) Following that forum, the Committee will convene a special general meeting of the Company in accordance with these rules to make a determination by way of special resolution in relation to that major decision.
(c) For the purpose of this rule 42, “major decision” means the sale, purchase, investment, donation or conversion of any significant asset(s) of the Company comprising in value more than 10% of the total net assets of the Company at the relevant time; but does not include the initial acquisition of or subsequent improvement to the Company’s club premises or transactions made in the ordinary course of the Company’s business.
43. Major Decisions affecting between 5% and 10% of Company’s net assets.
(a) The Committee will not make a “major decision” for the purpose of this rule 43, without first convening a special general meeting of the Company in accordance with these rules to make a determination by way of special resolution in relation to that major decision.
(b) For the purpose of this rule 43, “major decision” means the sale, purchase, investment, donation or conversion of any significant asset(s) of the Company comprising in value between 5% and 10% of the total net assets of the Company at the relevant time; but does not include the initial acquisition of or subsequent improvement to the Company’s club premises or transactions made in the ordinary course of the Company’s business.
44. Service of notices
(a) For the purpose of these rules, a notice may be served on or given to a person:
i. by delivering it to the person personally; or
ii. by sending it by pre-paid post to the address of the person; or
iii. by sending it by facsimile transmission or some other form of electronic transmission to an address specified by the person for giving or serving the notice.
(b) For the purpose of these rules, a notice is taken, unless the contrary is proved, to have been given or served:
i. in the case of a notice given or served personally, on the date on which it is received by the addressee; and
ii. in the case of a notice sent by pre-paid post, on the date when it would have been delivered in the ordinary course of post; and
iii. in the case of a notice sent by facsimile transmission or some other for of electronic transmission, on the date it was sent, or if the machine from which the transmission was sent produced a report indication that the notice was sent of a later date, on that date.
PART 8 – RULES OF DEBATE
(a) Any member desiring to propose a motion or an amendment or speak on any matter, must rise and address the Chairman. The right of speaking shall belong to the person who first rises to address the Chair.
(b) No member shall speak to a motion more that once without consent of the Meeting, other than a provided in (d) below.
(c) Any member proposing or seconding a motion shall be deemed to have spoken.
(d) The mover of the original motion shall have the right or reply and no further discussion shall be allowed after the right of reply has been exercised.
(e) Any motion or amendment not seconded shall not be further debated but shall lapse.
(f) A motion before the Meeting may be amended by leaving out, substituting or adding words but not to the extent of negating the original motion.
(g) Any motion before a Meeting shall be resolved by a show of hands and the results of the voting declared by the Chairman.
(h) It shall be competent by a majority of the members present at a Meeting to suspend Standing Orders to enable the consideration of urgent business.
(i) No Member shall leave a meeting without the consent of the Chairman.
(j) No Member shall attend a Meeting in an intoxicated state. Any Member so attending shall be suspended for the Meeting and appropriate disciplinary action shall be taken by the Chairman.
(k) The mover of a motion shall be allowed five minutes for speaking in support of his motion. Other speakers shall be allowed three minutes and the mover three minutes in reply.
(l) The time for discussions of a motion shall be limited to twenty minutes unless extended by resolution of the Meeting.
Appendix 1
Australian Kfarsghab Association Ltd
APPLICATION FOR SOCIAL MEMBERSHIP OF COMPANY
I,………………………………………………………….
(full name of applicant)
of…………………………………………………………
(address)
hereby apply to become a social member of the Company. In the event of my admission as a
social member, I agree to be bound by the Rules of the Company for the time being in force.
…………………………………………………………
Signature of applicant
Date
Proposer
I,……………………………………..
(full name)
being a member of the Company, nominate the applicant, who is personally known to me, for
social membership of the Company.
………………………………………………………..
Signature of Proposer
Date
Seconder
I,…………………………………….
(full name)
being a member of the Company, second the nomination of the applicant, who is personally
known to me, for social membership of the Company.
………………………………………………………….
Signature of Seconder
Date
Appendix 2
Australian Kfarsghab Association Ltd
PART A: FIRST OFFICE-BEARERS AND MEMBERS OF THE COMMITTEE
Presidents: Simon Boulous and George Coorey
Vice Presidents: Ray Abraham, Joseph Frome, John Romanos and Sidney Saad
Treasurers: James Lahood and Gerard Michael
Assistant Treasurers: John Abood and Joseph Maroon
Secretaries: Arthur Michael and Louis Stanton
Committee Members: Joseph Abood, Peter Abood, Assad Aboud, Solomon Abraham, Anthony Basha, Autel Basha, Cessine Basha, Salameh Bechara, Gordon Boulous, Raymond Coorey, Allen Elias, Brian Elias, Habib Elias, John Elias, Peter Elias, Tony Elias, Arthur Essey, Daniel Essey, Joshua Essey, Harris Essey, Victor Essey, Harry Frome, Anthony George, Phillip Haddad, David Hanna, Joseph Isaac, Gerard Isaac, Joe Joseph, Karam Karam, Tony Karam, Simon Khoury, Zakie Laous, Tony Malkoun, Sam Melhem, Patrick Merhi, Phillip Merhi, Sean Merhi, Anthony Michael, John Moses, Michael Moses, Peter Moses, Ahed Moussa, Daniel Nehmeh, Joseph Nehmeh, Anthony Romanos, Arthur Roumanus, Arthur Saba, Barry Stanton, Joseph Stanton, Mark Stanton, Paul Stanton, Paul Stephens.
PART B: FIRST OFFICE-BEARERS OF THE LADIES AUXILIARY
Presidents: Bridgette Basha and Helen Maroon
Vice Presidents: Laurel Coorey, Loretta Saad and Cheryl Sahyoun
Treasurers: Veronica Abraham and Monique George
Secretaries: Vanessa Michael and Louise Moses
Assistant Secretaries
\Treasurers: Vicky Elias, Yvonne Frome and Cecilia Moses
PART C: FIRST OFFICE-BEARERS OF THE YOUNGER SET
Presidents: Lee Elias and Louis Hanna
Vice Presidents: James Abood, Lila Moses, Ray Roumanus and Noman Stanton
Treasurers: Yvette Elias and Warren Frome
Secretaries: Bernadette Coorey and Rebecca Elias
Assistant Secretaries
Treasurers Vanessa Saad and Greg Elias
Appendix 3
Australian Kfarsghab Association Ltd
NOMINATION FORM FOR OFFICE-BEARERS MEMBERS OF THE COMMITTEE
Applicant
I,……………………………………………….
(full name of applicant)
being a member of the Company, hereby apply to become*:
The President
The Vice-President
The Treasurer
The Assistant Treasurer
The Secretary
The Assistant Secretary
An ordinary member of the Committee
(*please circle the position(s) you wish to apply for)
of the Company. I confirm that I meet the eligibility requirement of the above position(s) and in
the event of my election to any of the above positions I have indicated, I agree to be bound by the
Rules of the Company for the time being in force.
…………………………….. …………………………
Signature of applicant Date
Proposer
I,……………………………………………….
(full name)
being a member of the Company, nominate the applicant, who is personally known to me, for
the position(s) indicated above.
……………………………………………………………….
Signature of Proposer Date
Seconder
I,………………………………………
(full name)
being a member of the Company, second the nomination of the applicant, who is personally
known to me, for the position(s) indicated above.
………………………………………………………………
Signature of Seconder Date
Appendix 4
Australian Kfarsghab Association Ltd
FORM OF APPOINTMENT OF PROXY
I,…………………………………………………………………………………..
(full name of member)
being a member of the Company, hereby appoint
……………………………………………………..
(full name of proxy)
being a member of that incorporated Company, as my proxy to vote for me on my behalf at the
general meeting of the Company (annual general meeting or special general meeting, as the
case may be) to be held on the day of 20 and at any adjournment
of that meeting.
My proxy is authorised to vote in favour of/against (delete as appropriate) the resolution.
…………………………………… ……………………………………
Signature Date
INDEX TO CONSTITUTION OF AUSTRALIAN KFARSGHAB ASSOCIATION LTD
STATEMENT OF OBJECTS
RULES
Part 1 Definitions
1 Definitions
Part 2 Membership
2 Membership qualifications
3 Nomination for social membership
4 Cessation of membership
5 Register of members
6 Fees and subscriptions
7 Member’s liabilities
8 Resolution of internal disputes
9 Disciplinary
Part 3 The Committee
10 Powers of the committee
11 Constitution and membership of the committee
12 Eligibility requirement for candidates to the committee
13 Eligibility requirement for candidates as office-bearers
14 First office-bearers and members of the committee
15 Election of member of the committee
16 Secretary
17 Treasurer
18 Casual vacancies
19 Removal of member
20 Meeting and quorum
Part 4 General Meetings
21 Annual General Meetings
22 Special General Meetings
23 Notice
24 Procedure
25 Presiding member
26 Adjournment
27 Making of decisions
28 Special resolution
29 Voting
30 Appointment of proxies
Part 5 Ladies Auxiliary
31 Ladies Auxiliary committee
Part 6 Younger Set
32 Younger set membership
33 Younger set committee
Part 7 Miscellaneous
34 Insurance
35 Funds
36 Alteration of objects and rules
37 Common seal
38 Custody and inspection of books
39 Financial year
40 Auditor
41 Winding up
42 Major decisions – over 10% of net assets
43 Major decisions – between 5% and 10% of net assets
44 Service of notices
Part 8 Rules of Debate
Appendix 1 Application for Social Membership of Company
Appendix 2 First Office-Bearers and Members of the Committee
Appendix 3 Nomination for Office-Bearers & Members of the Committee
Appendix 4 Form of appointment of Proxy